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QuickBooks Premiere Pro desktop
by EMAIL TEAM 08 Feb '24

08 Feb '24

Dear Librarians, If you use Intuit QuickBooks Desktop Pro it will still be continued. You do not have to move to online if you choose not to. it will not be available for new subscribers. I talked with the Intuit representative yesterday. Stephanie Daniels, Director Vanderlyn Community Center & Hartford Public Library 12 Church Street Hartford, MI 49057(269)588-5103http://www.hartfordpl.michlibrary.org/

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JDL Open Branch Manager Position-Eastern Branch
by Wayne, Danah 08 Feb '24

08 Feb '24

JDL is looking for an outgoing positive leader to join our Branch Manager Team. Our organization is dedicated to our diversity journey and believe it should be openly discussed and celebrated as we strive to create an open and safe space full of respect where everyone can bring their whole selves to work every day. The Eastern Branch is JDL's third largest branch in both size and circulation. This branch was renovated in 2023 and is beautiful! The staff consists of two full time Library Assistant II's and seven part time Library Assistants and serves a diverse community with open hours seven days a week. The Branch Manager, along with their team, manages the collection and provides engaging programs and outreach to support the needs of the community. Our Branch Managers are encouraged to participate in work groups, take part in their own professional development as well as that of their staff, and be a valuable resource to the admin team. Benefits include: * Health Insurance * Pension * Sick, Vacation, Personal time * Holidays * Employee Assistance Program * Assurity Voluntary Insurance Options * MERS 457 Cover Letter Required Please apply by February 7, 2024 Apply here: 6140061:Career Search (entertimeonline.com)<https://secure6.entertimeonline.com/ta/6140061.careers?CareersSearch> Danah D Wayne (she/her) Human Resources Manager Jackson District Library O: 517-905-1306 C: 517-936-7576 F: 517- 780-4744 wayned(a)myjdl.com<mailto:wayned@myjdl.com> [cid:image001.png@01DA52BD.4D467290]

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Rochester Hills Public Library Job Opening - Hourly Librarians
by Allison Sartwell 08 Feb '24

08 Feb '24

The Rochester Hills Public Library (RHPL) is searching for the next members of its librarian team. RHPL has openings for hourly librarians <https://rhpl.org/employment/> in its Youth, Outreach, and Adult Services departments. If customer service and reader's advisory is your passion and you want to work with a vibrant and innovative team, this is the position for you. Hourly librarians are provisional employees with variable hours and flexible scheduling, and are responsible for providing professional library information services to patrons of all ages. The Rochester Hills Public Library is located in downtown Rochester, MI and is part of The Library Network and Metro Net Consortium, and we utilize the Polaris ILS as our computer system. RHPL is an anchor in the community with a strong commitment to outreach and innovation. The mission of the RHPL is to empower people to explore and create with resources that enlighten, educate, entertain, and inform. If you are passionate about providing exceptional library service in a future-focused library system, we want you to apply and join our team! Open until filled. -- Allison Sartwell (she/her) Head of Adult Services Rochester Hills Public Library allison.sartwell(a)rhpl.org (248) 650-7132

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Join us for an MCLS POP-UP Virtual Dialogue for small and rural library staff
by Lissa Krull 08 Feb '24

08 Feb '24

We had such a wonderfully collaborative conversation with small and rural Indiana and Michigan library staff in January, we wanted to keep the conversations going with a POP-UP Virtual Dialogue! We invite small and rural library staff to join us again on Wednesday, February 21 from 10:30 a.m. to noon Eastern (9:30-11:00 a.m. Central) as we dialogue around how we engage with and reach people in our communities. We all have a core contingent that use our libraries in various ways, but how do we go beyond our current patrons and supporters to reach others? MCLS Virtual Dialogues are not courses or webinars, but rather guided conversations with fellow library workers of different experience levels from all over Indiana and Michigan. They are a time to share your experiences and learn from each other. We hope to connect you with others who might be facing similar situations and can relate to your struggles and joys. We invite any staff member, of any role, in any small and rural library in Indiana or Michigan to join us on Zoom! Register today at 2024 MCLS Virtual Dialogue POP-UP Registration<https://us02web.zoom.us/meeting/register/tZUvfuGpqz0uGdE76LqNjYH38b8rRpx0Os…>. Our Virtual Dialogues are designed to be as engaging and interactive as an in-person conversation. Participants should plan to have a microphone enabled and cameras on to participate. If you have any questions, please email us at engagement(a)mcls.org<mailto:engagement@mcls.org>. We look forward to connecting with you! Lissa Krull, MLS (she/her) Library Strategist Engagement, Consulting, and Training Midwest Collaborative for Library Services 517-481-2793 krulll(a)mcls.org<mailto:krulll@mcls.org> [cid:a02dd575-e035-44e7-80f7-9a2cac8a0da9] mcls.org<https://www.mcls.org/> | Facebook<https://www.facebook.com/mcls.org> | X<https://twitter.com/mclsorg> | LinkedIn<https://www.linkedin.com/company/midwest-collaborative-for-library-services>

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Info on ACH Payments
by Tracy Logan 08 Feb '24

08 Feb '24

Thank you so much to everyone who replied to my inquiry about processing ACH payments. I received a lot of information! It will be very helpful moving forward. I have compiled the responses below. I also received some policies and forms as attachments. I have those if you are interested. Thanks again! You are all so lovely. What a great profession! 1. The only regular ACH debit we typically authorize is for our payroll processing company. However, their software development team had a big screw-up a month ago and debited us for over $224,000 in error. They corrected it the same day, but it shook our confidence in the security of ACH. As of this morning we have instituted ACH Positive Pay with our primary bank, which is making me feel much more comfortable. If a larger amount than we typically allow is presented, we have the option to stop the payment. 2. First you need to have a board-approved Electronic transactions policy. Ours states the board approves a list of vendors authorized to receive ACH payments, and they review and approve that list at least once a year. Procedurally, invoices we want to pay via ACH go through the same process as checks. Our AP person puts them in Quickbooks, prints a list for the check run that I review and approve, then she prints the checks. Anything on that list that we want to pay via ACH instead of a check, she does not print a check but instead she fills out the ACH authorization form (attached). Two board members sign the checks and the ACH forms. The ACH form authorizes me to go into our bank account to initiate the payment, which per bank procedure is released by a separate library employee. Then the employee who releases the payment goes back into Quickbooks to mark the item as paid via ACH. Reports of all checks and ACH payments are included in the board packet for final approval. The struggle we have had is that not all vendors are set up to accept ACH payments in which we push the money to them like a direct deposit. They want us to give them the library’s bank account number so they can pull the money out. We don’t do that. Those vendors are stuck getting a paper check. 3. Our board approved specified accounts for ACH payments. We use Quickbooks, these bills and payments are entered as usual with check number "ACH". These are included in our Check Detail report as part of the treasury report that is approved by the board each month. 4. In DeWitt, we paid many things by either ACH or automatic payment. We were trying too cut down on written checks whenever possible. We developed a written library policy with the assistance of Foster Swift. Once the policy was approved, our procedure was: Whenever we wanted to pay a vendor through ACH, it first had to be approved by the Board. Approval for the ACH to that vendor wad added as an agenda item for the next meeting. Once the Board approved the vendor, we would set up the payment. ACH payments would then be listed on the financial reports each money like other payables (and approved like a check). If the auditors had questions about an ACH, they would go back to Board minutes and verify that the Board had approved ACH payment to that vendor. 5. We had to put an ACH Policy into place before we could move to ACH transactions for paying bills (or offering direct deposit!) was an ACH policy. We followed a template - it's here if you'd like to look at it - https://drive.google.com/file/d/1HaFvPGFYSI2L8XvQoYF75sMb35kiHTte/view?usp=… As far as process & approvals go, in my own experience(s), when we pay bills online we still have to create a voucher/paper trail for it. My board approves it after the fact. We use a service called SignNow for e-signatures, and I can go back and pull out any voucher at any time if there's a question from a member, vendor or board member - the service saves/archives them for us, and my admin also has the paper versions that get audited and live with our permanent financials. Going with ACH transactions cuts down on checks being sent by mail, but it definitely does not cut down on the overall use of paper. When I worked at Lapeer, we had a Finance Committee (Board treasurer and another board member) that would meet ahead of the scheduled board meeting to go over the "post audits" - the bills that had already been paid, to double check & verify numbers, and to authorize & pay the current bills - we did a lot of check signing and initialing on those days. I don't know if they still use that system or if they have changed things up, but it worked well at the time - I'm sure there were efficiencies to be found at some point along the way. Also in my experience, auditors don't care what you do or how you do it, as long as they can find what they need at audit time. It's when they can't find proof or documentation or the policy that supports the proof/documentation that things get complicated. 6. We are just in the process of transitioning to ACH payments. We use Chase bank, and they have an electronic payment system called Cashflow 360, which is powered by Bill.com. We have tried to duplicate the approvals process we have in place for regular checks, which require the approval of two signers from our bank account. There are three of us in our Admin department who are signers: the Operations Manager, Assistant Manager, and myself. In a nutshell, our Financial Coordinator receives the invoices and enters them into Cashflow 360. To enter the bills, she just has to forward the electronic invoice to our Chase inbox, or scan and upload. Cashflow 360 has AI features, and it will actually populate fields and seems to be improving in accuracy the more we use it, which is totally mind-blowing to me! Once everything is entered and coded, two of the three signers need to login in and review the payments, then click a button to approve. Once that happens, the payments are submitted. If we don’t have ACH info for the vendor, the bank mails them a check, similar to how you might pay a bill from your own bank’s website. We will provide a report for our board to approve in our consent agenda, just like a check register. 7. We don't have a lot of items that we ACH for, but for the most part, we pre-approve payments for a number of ACH transactions before the beginning of our fiscal year. This includes payroll, payroll taxes, one utility company, and one other thing I can't think of at the moment. They are also included in my list of checks made in my board packets every month which the board "approves." We did have a situation, before the utility company was on our pre-approved list, where we had our treasurer (who is a second signer on our checks) initial it before the due date and when it actually went through and was charged. 8. We have a very simple system that I have used for the past five years in my role here with Lapeer District Library. It was taught to me in my orientation training. We print out a physical copy of all our bills. When I pay a bill, I take the printed copy of the bill and use that information to put the details into Quickbooks. I have a log sheet where that bill is numbered to correspond to that same number in Quickbooks. That number is also written in the upper right hand corner of each bill I process. Prior to a board meeting, all of my totals are tallied up on my cover log sheet and it is clipped to the front of the pile of bills. My director double checks to make sure all is in order. I then proceed to copy them for the board packets. The board treasurer and finance committee meet right before our board meetings. They review the financials and then approve them for the record. In this presentation they are able to see all charges and dates items were paid. The results will be affirmed and approved during the board meeting. This system has worked for our library system because we are a Class 6 library and this is manageable. 9. We currently have limited ACH payments related to payroll – direct deposits, taxes withheld and miscellaneous payroll deductions. We have a debit block on our checking account and these companies are set up as “allowable” with maximum dollar amount withdrawals. The related invoices are processed in our financial software (BS&A) and approved by the appropriate department head or director. The system approval is what we use as our approval for the ACH payments. We are fortunate in that we remit payment for all expenditures approved within our annual budget and provide our board with a monthly check register for them to see the activity and question anything that looks suspicious. We discussed more secure payment methods with our Commercial Banker and recently obtained a purchasing card. We will use the purchasing card to make as many online payments as we can, such as library materials purchases and DTE, but we will not use it for vendors that charge a fee. We are just in the beginning stages, so we also need to update our procedures. We are also looking into utilizing our banks online payment service. This is all new to us, but I do look forward to running some thoughts by our auditors next week to see if they will provide us some direction in regards to best practices for internal controls in these circumstances. 10. We are a class 4 library and do the following for all types of payments: Bill comes in. Reviewed by either AD or Director for accuracy. The opposite person enters bill into Quickbooks—this gives our small organization a separation of duties for accounting standards. The physical bill is annotated with budget line payment comes from, date of payment, and account payment comes out of. The Secretary and Treasurer are signers and must approve all bills (though the treasurer said if they ever can’t come soon enough, they will sign after the fact). Either one stops by when there are a few bills to pay and signs check and initials the bill paperwork. Then the Director will either mail the paper check or set up an ACH payment through our bank. I will update the quickbooks entry with the ACH confirmation number we get from our bank. Then, we scan the paper bill into a folder to be given to our auditor at end of year. I have attached a sample of a bill for you. As far as auditors go, we use Siegfried Crandall and they are enormously helpful in answering questions….just a thought for your future. Please note, we do our own payroll and bookkeeping in-house. My predecessor stayed a couple extra months to train me and the new AD on our library’s accounting procedures. We save a lot of money this way. I have had to learn the chart of accounts from the state of Michigan, but totally worth it. -- Tracy Logan Library Director Cadillac Wexford Public Library 411 S. Lake Street Cadillac, MI 49601 231-775-6541 logant(a)cadillaclibrary.org

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Puppet collections
by Gale Forster 08 Feb '24

08 Feb '24

We have a circulating puppet collection, which we RFID tag with a hang tag off the puppet. We recently acquired a new sorter system, and the hang tag is causing some difficulty, when the puppets are feed through the machine. My question is if you have a puppet collection and a sorter system what your method of RFID tagging puppets. You can email me direct with suggestion. Gale Forster Circulation Supervisor Technical Processing Canton Public Library 734-397-0999 ext. 1319 Forsterg(a)cantonpl.org

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Regarding Tax Forms/distribution
by conwayb＠libcoop.net 08 Feb '24

08 Feb '24

Hello I reached out to a contact for the State Tax forms and this was the reply: One of our forms was expected to deliver to our mailing house last Friday. They are currently fulfilling shipments. You can expect your delivery as soon as this week or as late as mid-February depending where you are on their list. We apologize for the delay, we had to wait for DHHS to set a percentage on that last form. All forms are posted online at https://www.michigan.gov/taxes. --- On 02.06.2024 12:00 PM, michlib-l-request(a)mcls.org wrote: > Send Michlib-l mailing list submissions to > michlib-l(a)mcls.org > > To subscribe or unsubscribe via the World Wide Web, visit > https://mail3.mcls.org/mailman/listinfo/michlib-l > or, via email, send a message with subject or body 'help' to > michlib-l-request(a)mcls.org > > You can reach the person managing the list at > michlib-l-owner(a)mcls.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Michlib-l digest..." > Today's Topics: > > 1. Re: State Tax Forms (Leslie Makela) > 2. Seeking librarians who have taught digital skills to > participate in research! (Tanisha Afnan) > 3. SCECH's Being Offered for De-Escalation and Active Shooter > Training- Feb 8 at the Michigan Library and Historical Center in > Lansing (Wartella, Becky (MDE)) > 4. ReadSquared training & summer programming theme now > available! (Lancaster, Cathy (MDE)) > 5. Branch Manager Opening at JDL (Fenningsdorf, Rachel) > 6. Closing Sunday: Library Director search ? Johnston Public > Library (IA) (Beth Barker) > 7. Re: State Tax Forms (Kathleen Dimond) > 8. Re: State Tax Forms (Deb Hemmye) > 9. BCLS Managing Librarian II Job Opening (Kevin Ayala) > 10. The University of Michigan-Dearborn is hiring an Archivist in > the Mardigian Library (Holly Sorscher) > 11. Re: State Tax Forms (Sarah Skinner) > 12. Employment Opportunity | PT Circulation Clerk (Miranda Cauchi) > 13. Library Cataloger opening at OCC (part time) > (Blonigen, Jacqueline R) > 14. Employment Opportunity | Children's Librarian, Full-time > (Carrie Ralston) > 15. Re: State Tax Forms (Cierra Bakovka) > 16. ACH Payments (Tracy Logan) > 17. Re: State Tax Forms (Ben Knight) > 18. Job Posting - PT Youth Services Assistant - Delta Township > District Library (Becky LeBoeuf) > 19. Livestream today at 2pm: ALA President Emily Drabinski at U-M > (Kristin Fontichiaro) > 20. One week left to apply for Charlotte Community Library > Director Position (Ann Goeman) > _______________________________________________ > Michlib-l mailing list > Michlib-l(a)mcls.org > https://mail3.mcls.org/mailman/listinfo/michlib-l

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MeL Minute: Valentine's Day in the Elementary Classroom
by Ann Kaskinen 08 Feb '24

08 Feb '24

[A white letter on a blue green and red background Description automatically generated]Many things have come to symbolize love—especially on Valentine’s Day: chocolate, cupid, hearts, jewelry, roses . . . the list is very long! With all these different symbols, this holiday offers a great way to blend the fun of the day with connections to the MDE Academic Standards<https://www.michigan.gov/mde/Services/academic-standards> for elementary students. The Michigan eLibrary<https://mel.org/welcome> (MeL) provides free access to encyclopedia and magazine articles, eBooks, images, and video clips that can be used to build background knowledge and further learning about many of the topics that get shared on or around this special day. Chocolate With a nod to the sciences, the subject of chocolate may inspire a comparison between local ecosystems versus those that exist where cocoa beans grow. While the eBook K-8 Collection<https://widgets.ebscohost.com/prod/customerspecific/mel/auth.php?database=e…> offers Beans to Chocolate<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…>, a colorful text that guides readers through the details of cocoa growth and production, Britannica School<http://widgets.ebscohost.com/prod/customerspecific/mel/auth.php?database=eb> provides specific facts about chocolate<https://school.eb.com/levels/middle/article/chocolate/273650> and ecosystems<https://school.eb.com/levels/middle/article/ecosystem/384948>, as well as an interactive atlas<https://school.eb.com/levels/middle/browse/atlas> to help learners realize the proximity of growing regions in Africa or South America to the well-known Hershey<https://school.eb.com/levels/high/article/Hershey/40237>, Pennsylvania chocolate factory. Britannica also offers a curated list of Web’s Best Sites behind the Related tab, including Inventors and Inventions: Chocolate<https://www.who-invented-the.technology/chocolate.htm>. Gemstones & Gold Conversations in the classroom about gemstones can easily become early elementary lessons in economics. PebbleGo<http://widgets.ebscohost.com/prod/customerspecific/mel/auth.php?database=pe…> Social Studies gives Kindergarten through second grade students access to engaging read-aloud text and media that articulates needs and wants, consumers and producers, goods and services, and supply and demand. Inside the Gold Industry<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…>, from the eBook K-8 Collection, invites readers to consider both the negative and positive effects of industry on a local economy, and the eBook Public Library Collection<https://widgets.ebscohost.com/prod/customerspecific/mel/auth.php?database=e…> offers texts to help young students learn further about Diamonds<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…>, Groovy Gems<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…> and Marveling at Minerals<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…>. For additional facts, images, and video clips, Britannica School also covers economics<https://school.eb.com/levels/middle/article/economics/353081>, diamond<https://school.eb.com/levels/middle/article/diamond/353050>, gold<https://school.eb.com/levels/middle/article/gold/353190>, platinum<https://school.eb.com/levels/middle/article/platinum/276461>, and silver<https://school.eb.com/levels/middle/article/silver/277067>. Hearts To learn all about the heart parts, what makes a heartbeat, blood vessels, and more, Your Hardworking Heart and Spectacular Circulatory System<https://auth.mel.org/newera/check-direct?url=https://widgets.ebscohost.com/…> title from the eBook K-8 Collection is the perfect place to start. To see a beating, human heart<https://school.eb.com/levels/middle/assembly/view/146006>, the video clip in Britannica Elementary<http://widgets.ebscohost.com/prod/customerspecific/mel/auth.php?database=eb…> is just what you’re seeking. Moreover, Britannica has articles, images and more video clips on blood<https://school.eb.com/levels/middle/article/blood/273256> and the cardiovascular system<https://school.eb.com/levels/middle/article/cardiovascular-system/273674>. There are so many eResources available in MeL to support all the great symbols of Valentine’s Day; this is only the beginning! If you have any MeL eResources questions or issues, contact melerhelp(a)mcls.org<mailto:melerhelp@mcls.org> for help. Brought to you by Ann Kaskinen from the MeL Team. Supporting Michigan Libraries by Putting You First. Want more information on MeL?  Stay tuned for the next MeL Minute available on many Michigan library listservs, visit http://mel.org<http://mel.org/>, or sign up for the MeL Minute and other Library of Michigan e-mail lists via GovDelivery<https://public.govdelivery.com/accounts/MILOM/subscriber/new>. We encourage you to share MeL Minutes with your colleagues and networks. MeL eResources are available to Michigan residents or for Michigan library or school access only. The MeL project is made possible in part by the Institute of Museum and Library Services through the Library of Michigan. Ann Kaskinen MeL Engagement Specialist, K-12 Midwest Collaborative for Library Services 517-325-5333 kaskinena(a)mcls.org<mailto:kaskinena@mcls.org> [cid:image003.png@01DA5A67.6459F7C0] mcls.org<https://www.mcls.org/> | Facebook<https://www.facebook.com/mcls.org> | X<https://twitter.com/mclsorg> | LinkedIn<https://www.linkedin.com/company/midwest-collaborative-for-library-services>

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Free Book Drop recepticals
by Kimberly Schaaf 07 Feb '24

07 Feb '24

Hello Everyone, We have two wooden (oak) book drop interior boxes up for grabs. They are on working caster wheels and have spring-loaded formica laminate floors that lower when weighed down. Some dents/scratches and tape on outsides and corners. Dimensions are: 26" Wide 22" Deep 23" High (including wheels) Pick up at: Oak Park Public Library 14200 Oak Park Blvd. Oak Park, MI 48237 Thanks, Kimberly Schaaf Director, Oak Park Public Library 14200 Oak Park Blvd. Oak Park, MI 48237 Office: 248-691-7566 Work Cell: 248-914-3318

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Author and Entrepreneur Kelechi Uchendu @ Plymouth District Library
by Sarah Winter 07 Feb '24

07 Feb '24

Hi all! Please excuse any cross-posting. Feel free to share this free event with your colleagues, students, and patrons. This program is intended for patrons aged 10-18. The Plymouth District Library is pleased to welcome Michigan author, fashion designer, and world traveler, Kelechi Uchendu. Kelechi is the founder and CEO of Kay Kay’s Fashion, a brand that has been featured in British Vogue. She is also a law school graduate, world traveler (visiting every continent before the age of 22), and author of Bully Friends, a book on identifying and tackling bullying in friendships in middle and high school. Kelechi will talk about her experiences accomplishing all the amazing things she has done and discuss her book and some of its key takeaways. This program is on Saturday, February 17th at 3pm. Registration can be found here. <https://plymouth.librarycalendar.com/event/fashion-travel-and-publishing-oh…> Thanks! - Sarah -- Sarah Winter (she/her <https://pronouns.org/what-and-why>) | Adult Services Librarian Plymouth District Library | 223 S. Main Street | Plymouth, MI 48170 (734) 453-0750 ext. 241 plymouthlibrary.org/ Currently Reading: *Cassandra Speaks: When Women Are the Storytellers, the Human Story Changes by Elizabeth Lesser <https://www.goodreads.com/en/book/show/49397876>*

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