September 2020 - Michlib-l

Library Law Spotlight: September - Privacy Law Update
by Shannon White - Library of Michigan 27 Sep '20

27 Sep '20

Library Law Spotlight: September - Privacy Law Update 09/30/2020 11:00 AM - 12:00 PM ET - Webinar link will be emailed out to registrants the day before the webinar begins. Summary - This webinar will review the Library Privacy Act, as well as other legal issues surrounding information and data privacy for public libraries. Description - Privacy is an important issue for libraries. In addition to privacy laws governing patron records and reading histories, libraries must grapple with data privacy, employee privacy and even privacy of a patron's reference inquiries. Attendees will: 1) Obtain information on the Michigan Library Privacy Act, including pending legislative changes 2) Learn about state and federal data privacy requirements 3) Learn tips on how to maintain a patron's privacy while providing library services Instructor: Clare Membiela, Library Law Consultant, Library of Michigan Webinars are recorded and posted to the LM webinar archives web page under topic of Library Law at a later date https://www.michigan.gov/libraryofmichigan/0,9327,7-381-88855_89737-301245-….

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inventory
by ozlem gumeci 27 Sep '20

27 Sep '20

Dear collective wisdom We would like to conduct an inventory of our holdings. Would you share with me what tools (hardware, software, etc) you are using specifically for SirsiDynix Symphony Workflows. Thank you Ozlem Gumeci Schoolcraft Community College

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Three new Executive Orders issued on Friday, Sept 25
by Shannon White - Library of Michigan 26 Sep '20

26 Sep '20

Below you can find a press release and at the very end of the text links to three new EOs issued by Governor Whitmer regarding COVID-19. You can sign up to receive press releases from the Governor's office that will include all the EOs issued at this link https://public.govdelivery.com/accounts/MIEOG/subscriber/new?topic_id=MIEOG…. Also find information from the Michigan Department of Health and Human Services related to Halloween here https://www.michigan.gov/mdhhs/0,5885,7-339--540429--,00.html. [Governor Gretchen Whitmer Banner - headshot with bridge graphic]<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2…> FOR IMMEDIATE RELEASE September 25, 2020 Media Contact: Press(a)Michigan.gov<mailto:Press@Michigan.gov> Governor Whitmer Reopens Movie Theaters, Strengthens Mask Requirements in Schools Governor's order increases limits on mass gatherings for regions in phase 4 of the MI Safe Start Plan LANSING, Mich. -- Today, Governor Gretchen Whitmer signed Executive Orders 2020-183, which amends the MI Safe Start order to reopen movie theaters and performance venues and 2020-185, which requires face coverings for students in grades K-5. "Michigan took some of the most aggressive action against COVID-19 in the country, and as a result, the health of our families and our economy are faring better than our neighbors in other states. As a result, we are now able to reopen movie theaters and performance venues with strict safety measures in place. I know these business owners have made incredible sacrifices during this crisis to protect our families and frontline workers, and my administration will continue working to help them get back on their feet," said Governor Whitmer. "We are not out of the woods yet, and we will continue to monitor the effects of these incremental changes. Right now, the federal government and all 50 states have been under some form of state of emergency. We must stay the course and continue fighting this virus on behalf of our families, frontline workers, and our small businesses." Beginning October 9, a number of previously closed businesses are slated to reopen statewide, including indoor theaters, cinemas, performance venues, arcades, bingo halls, bowling centers, indoor climbing facilities, trampoline parks, and more. Under Executive Order 2020-183, instead of being limited to 10 people, non-residential indoor gatherings and events now must limit attendance to 20 people per 1,000 square feet or 20 percent of fixed seating capacity, with a maximum of 500 people in Michigan's largest venues. Non-residential indoor venues must require a face covering. Instead of being limited to 100 people, non-residential outdoor gatherings and events now must limit attendance to 30 people per 1,000 square feet or 30 percent of fixed seating capacity, with a maximum of 1,000 people. Regions 6 and 8 are subject to the same rules covered in the revised MI Safe Start order, except non-residential indoor venues may allow up to 25 people per 1,000 square feet or 25 percent of fixed seating capacity, with a maximum of 500 people in the regions' largest venues. Executive Order 2020-185 requires all students in grades kindergarten and up in regions 1-5 and 7 to wear a face covering in classrooms. Prior orders had recommended, but not required, a face covering for grades kindergarten through five. "With the 2020-2021 flu season approaching, we are in a precarious moment in our fight against COVID-19," said Chief Medical Executive and MDHHS Chief Deputy for Health Dr. Joneigh Khaldun. "This new mask requirement is so important to protect students and educators, and to keep our schools open. This year, it's more important than ever that Michiganders across the state get their flu vaccine as soon as possible, mask up, and maintain at least six feet of physical distancing. Let's all be smart and stay safe." "We applaud the governor's strong leadership during this time and appreciate the guidance she has provided," said JD Loeks, President of Studio C, Parent Company of Celebration Cinema. "Nothing is more important to us than the safety of our employees, patrons, and their families. We are eager to reopen our doors with strict safety measures in place and look forward to working closely with the governor and her team as we continue to fight this virus." "One of the many unfortunate side effects of the COVID-19 pandemic is that bereaved families across Michigan have not had the opportunity attend the rituals, services, and ceremonies that allow them to pay their respects and process their grief over the loss of a loved one," said Phil Douma, Executive Director of the Michigan Funeral Directors Association. "Increasing the number of people able to attend a funeral is the right thing to do, and grieving families across our state can now more properly mourn their losses and honor those they love." The governor today also signed Executive Order 2020-184, which updates the governor's previous order on workplace safeguards to reflect the changes in the MI Safe Start Order. To view the governor's orders, click the links below: * EO 2020-183 Emerg order - MI Safe Start.pdf<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2…> * EO 2020-184 Emerg order - Worker Safeguards.pdf<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2…> * EO 2020-185 Emerg order - Education order amendment.pdf<https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flnks.gd%2…>

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Fundamental training courses from ed2go through MCLS!
by Gwen Haviland 25 Sep '20

25 Sep '20

MCLS has partnered with Cengage's ed2go to offer fundamental online training courses at discounted prices for MCLS members! Many are taking advantage of this amazing training and I welcome you to do the same. I took one myself, and loved the Self-Paced Tutorial option which let me work at my own pace and timing. Following are some featured courses: Achieving Success with Difficult People<https://www.ed2go.com/mcls/online-courses/achieving-success-with-difficult-…> Instructor-Led or Self-Paced Tutorial 24 course hours for only $99! Computer Skills for the Workplace<https://www.ed2go.com/mcls/online-courses/computer-skills-for-the-workplace/> Instructor-Led or Self-Paced Tutorial 24 course hours for only $99! Basic Computer Skills Suite<https://www.ed2go.com/mcls/online-courses/computer-courses/> Keyboarding Computer Skills for the Workplace Introduction to PC Troubleshooting Instructor-Led only 72 course hours for only $250! Check out the complete list of discounted ed2go courses for MCLS members here https://www.ed2go.com/mcls/ Check out the complete list of ed2go courses here http://www.ed2go.com/mclslap/ Important note: To register, you will need to create an online account and pay by credit card. Your MCLS login cannot be used to register for these courses. ************************************* Gwen Haviland, Training Department Midwest Collaborative for Library Services (MCLS) 1407 Rensen St, Suite 1, Lansing, MI 48910 800-530-9019 ext 404 training(a)mcls.org

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There is still time to register for these informative webinars from MCLS!
by Gwen Haviland 25 Sep '20

25 Sep '20

Register soon for these webinars from MCLS! Authorities<https://store.mcls.org/index.php/authorities-554.html> 3-day class, October 6-8, 10am - 12pm Eastern (9am - 11am Central) Transformative Agreements: Making the Move to Open Access<https://store.mcls.org/index.php/taming-the-transformative-tangle-gain-unde…> 1-day class, October 8, 2pm - 4pm Eastern (1pm - 3pm Central) Everything You Need to be Doing as a DCB MeLCat Library<https://store.mcls.org/index.php/everything-you-need-to-be-doing-as-a-dcb-m…> *FOR STAFF OF DCB MELCAT LIBRARIES ONLY* 1-day class, October 6, 2pm - 3:30pm Eastern (1pm - 2:30pm Central) For these and other great workshops please visit our Training Store here https://store.mcls.org To learn about our Soft Skills and Cataloging Certificate Programs click here https://www.mcls.org/training-events/certification/ ************************************* Gwen Haviland, Training Department Midwest Collaborative for Library Services (MCLS) 1407 Rensen St, Suite 1, Lansing, MI 48910 800-530-9019 ext 404 training(a)mcls.org

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MLA Scholarship apps, Fall Institute Early Bird and Early Bird Rates and Group package registration for MLA 2020 Virtual expire today!
by Rachel Ash 25 Sep '20

25 Sep '20

Hello to everyone in library land! Wanted to send a note because we have lots of deadlines today at MLA! Today is the last day for MLA organizational members to register for group packages to attend MLA 2020 Virtual, individual registration early bird rates expire for MLA 2020 Virtual and the Fall institute for Youth Services Preconference, AND scholarship applications to attend either MLA 2020 or Fall Institute are due today! The conference work groups have truly gone above and beyond this year and we are really proud to unveil our virtual conferences next month. Since these events are online, we are able to offer affordable registration rates as well as group packages for our organizational members in our effort to make MLA 2020 as inclusive as possible and open the opportunity for more library staff to attend. With many of us still adjusting to virtual events, if you're still on the fence about investing in a virtual conference, we want to reiterate that we are committed to making this a valuable educational (and inspirational, and fun) experience to rival an in-person event -and we have made every effort to make attendance affordable. Our rates are much lower than an in-person event, if you need financial assistance we offer scholarships with a super simple and short application form, and the Library of Michigan's Library Continuing Education Program does offer funds to support attendance at virtual events. PLUS, both Fall institute and MLA 2020 Virtual offer even more educational opportunities this year because registered attendees will have exclusive access to all session recordings to be viewed on-demand after the conference. This is the last day to take advantage of Group Registration packages- give us a call or email MLA(a)milibraries.org<mailto:MLA@milibraries.org> if you need assistance with the registration process! And if you need financial support to attend, please submit a scholarship application! Learn more and apply online: https://www.milibraries.org/scholarships-2 Learn more about MLA 2020 Virtual: https://www.milibraries.org/annual-conference Fall Institute: https://www.milibraries.org/annual-conference I look forward to seeing you virtually next month. If you have any questions- please don't hesitate to reach out to MLA staff! Hope everyone has a wonderful weekend! Kind regards, Rachel Rachel Ash Membership and Communications Director Michigan Library Association 3410 Belle Chase Way, Suite 100 Lansing, MI 48911 Phone: (517) 394-2774 ext. 225 milibraries.org rfash(a)milibraries.org<mailto:rfash@milibraries.org> Follow MLA on Facebook<https://www.facebook.com/MichiganLibraryAssociation> and Twitter<https://twitter.com/mlaoffice>!

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Required to sell weeded items
by jshirtz＠uproc.lib.mi.us 25 Sep '20

25 Sep '20

Greetings Libraryland! We're at the end of a large weeding project (thousands of items) and our City Council (governing body) requires those items to be placed on bid to the public prior to disposal. Our current method relies on having an in-person sale/bid, which won't be happening for a while, and all of the weeded books are boxed and stored offsite. If your library is required to make items available for purchase prior to disposal what is your method for doing so? Or if you have suggestions we can try, I am all ears. I'm looking for alternate solutions to propose to my City Council for both while gathering is restricted and also for in the future. Thank you very much for your help! All replies may be sent to jshirtz(a)uproc.lib.mi.us. I'll share compiled results in a few days. Sincerely, Jesse Jessica Shirtz Library Director Ishpeming Carnegie Public Library 317 N. Main Street Ishpeming, MI 49849 906-486-4381 www.ishpeminglibrary.info

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Closed
by Lawrence Marble 25 Sep '20

25 Sep '20

Due to a staff member testing positive for COVID-19, the Auburn Hills Public Library will be closed beginning Friday, September 25 until further notice. Thank you Lawrence Marble Director Auburn Hills Public Library 3400 E. Seyburn Drive Auburn Hills, MI 48326 248-370-9466

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Vending Machine Services
by Julie Farkas 25 Sep '20

25 Sep '20

Hello Library Colleagues! Novi Library is researching a vending machine option for our staff lounge. Our current vendor retired. We have a wonderful café, but not always are the snack offerings what our staff is desiring. If you are currently working with a snack vendor, can you send contact information to Bill Bembeneck at bbembeneck(a)novilibrary.org? Thank you so much for your assistance! Julie Farkas, Director *Julie Farkas* | Library Director Novi Public Library | 45255 Ten Mile Road | Novi, MI 48375 T: 248-869-7233 C: 248-331-7815 F: 248-869-7232 www.novilibrary.org *INFORM. INSPIRE. INCLUDE.*

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Books By Mail Responses
by Jennifer Noble 25 Sep '20

25 Sep '20

Hello all, I recently sent a message out asking for information on starting a books by mail service and promised to compile the responses I received, so I'm keeping my word! Responses are pasted below and attached as a Word doc. ___________ *Bloomfield Township PL:* We do offer Library by Mail. It has been a program here now for about 10 years, or so. Wow, time flies! Anyways, when a staff member speaks to a patron, and the patron indicates that they have issues coming into the library, or if they have had surgery or if their neighbor will be in to pick up the item or just about any other indicator that we pick up on, we offer our library by mail program. 1. An application is filled out by a staff member, could be a circulation clerk or a youth or adult services librarian. 2. Application is verified. If this is a long standing patron, with a library card, the application is sent to circ for updating. If this is a new patron a Pledge of Responsibility is sent out, and upon return a library card is created. 3. A letter is sent to the patron welcoming them to the program. This letter also has the rules, ie. Only items that fit in the bag will be sent, no MelCat requesting, and some other things. 4. Patron items are collected to be sent out either by patrons calling in or on a continuing basis i.e. they like certain authors and we send the books out upon return of the last books sent. 5. We send audio books, DVDs, music cds, magazines, large print, just about everything. We have bags in two sizes. A pocket is on the outside of the zippered bag, and the address postcard goes in that. The patron turns it over and sends it back. All postage is prepaid. We put a small zip tie on each bag when sent out, and we include one for the journey back to our library. We purchased our bags from Janway. We have had a few lost items in the mail, and a couple times an audio book cd has been left behind. We just call and ask them to include it in the next shipment. The mail has been running slow here, and a new LBM patron was calling us daily looking for an answer about her items. It took about a week or more for the items to arrive, and now we tell new patrons, things may be slow. Also, I try to go through all the applications twice a year to make sure our patrons are still with us. This can be a sad task. I search for obituaries, home sales on Zillow and look for them in Reference USA, and I make lots of phone calls to make sure they still need the service. Sometimes a patron moves, and that is okay. I did a check after our Stay Home Stay Safe order was lifted, and we had lost four patrons during that three month period. You just want to keep up with it. If you have any other questions let me know. I’ll help if I can. _____________ *Roseville PL:* 1. How have you implemented this service, either now or historically? Do you only ship books/audiobooks, or do you allow other materials to circ? We created an "outreach" profile for "Materials by Mail" patrons which automatically gives a four-week due date when we check out our materials on these cards instead of the normal three weeks or one week. The extra week is for time to go back and forth in the U.S. mail, however we should consider adding more time because it takes considerably more time for the bags to go through the mail now. We arranged to have our local post office charge the postage to the patron and back to our Business Reply Mail account. Patrons who become Outreach patrons must figuratively give up their regular "public profile" card and may only check out materials through the MbyM program. They may not place holds on materials owned by other libraries and may not just walk in and use the library. This is due to the four-week checkout provided by their outreach profile. We will lend any materials they want from our collection excluding new and in-demand fiction and new movies which only circulate for one week. We set up their outreach account my asking them questions by phone about their taste in materials and the information is kept in their file. Each time they check out materials they receive a receipt which lists the authors/titles and due dates of the materials in the bag and a comment sheet that allows them to rate the materails we sent. They are very honest! The comment sheet helps the librarian to make selections for the patron going forward. The patron determines how many items they want and how frequently. We often send our most recent print calendar of events with information about upcoming programs and flyers/brochures about new services or collections. We think this helps our outreach patrons to feel more connected to the library. The librarian in charge of MbyM gets to know her clients and often sends them the free magazines the library recieves each month (Senior Living, Macomb Now, BookPage (free to patrons, paid by the library), bookmarks and leftover take and make crafts if they are interested. 2. Do you require your patrons to certify their disability, and if so, why? We do not require any formal information regarding their disability or reason for requesting Materials by Mail. We take their word. Patrons use the service for many reasons and normally offer their reason without an inquiry by the librarian: long-term disability, short-term disability, recent surgery and general concerns about coming to the library due to advanced age. 3. Do you use cloth or plastic reusable mailers? We use rectangular cloth bags with zippers and a plastic pocket for the address card. The patron's address is written on one wide of a manilla cardboard card and a label with the library's address is on the opposite side. The patron is supposed to flip the piece of cardboard when they return the bag, however the postal employees normally know where to send the bag even if the patron did not flip the card. Our library is in a City of approximately 48,000 residents. 4. Where did you get those mailers? We originally purchased the cloth zippered mailers from A. Rifkin Company, ariftin.com, but have also priced other companies. The Rifkin bags have held up for over twenty years. At any one time we may have 10 or so residents using the program. This is a very small number considering the population of Roseville. However it is fortunate the number is small because each bag of materials costs between $4 and $11 to mail one way, depending upon weight. If the program becomes more popular, money would have to be shifted from another account to the postage account. Selecting, mailing, updating files and checking in returned materials is time-consuming, but the librarians generally enjoy handling outreach and they enjoy talking to the patrons. Best of luck with your service. _______________ *East Lansing PL:* We are only sending our materials at this time. We just rejoined MeL last week, as we’re having real trouble getting borrowed items back to their home libraries. At this point I’d hesitate on sending MeL items through the mail, as it would just be another layer of complication until we get that straightened out. I would not decline a request for AV materials, but we’re trying to focus on books. The processing & shipping time (both ways) for AV materials would mean they’d almost always exceed their loan period. We decided to call it Books by Mail to emphasize print materials. We’re not limiting who can participate. We’re using language to gear the program towards people with mobility issues, but we’re not checking IDs or asking for further information. We’re allowing each patron one “order” at a time. Order size is somewhat limited by our bags (more on that later). Many of the patrons who use our system are doing so on behalf of an older relative, so we often get basic requests like “send Westerns” so we’ll send what will fit. Correct, we’re not using “books by mail” as a pickup location in our catalog. We’d like patrons to sign up first, so we know where & to whom the books should be sent. We just put a note in our ILS saying that our patron is using Books by Mail, & we have the specific for each patron saved separately. I think adding a pickup location in our catalog would just cause confusion and/or abuse of the system. We’re happy to sign up anyone, but we want to make sure they understand (or at least read about) the intention of the program first. Having said that, we are about to add two new location codes. We’ve never had options before, so I think there will be a learning curve for all of us! We do have our own postage meter. As our building is closed, it’s really nice to have a postage meter so we don’t have to wait in line at the post office. We’re pre-paying the return postage, so patrons just have to flip the address label over & send it back to us (I’ll post a link later). I inherited the materials from my predecessor, so I’m not exactly sure where they came from. If I had to start all over again, I’d choose different bags. The labels from our postage meter do not fit in the window for the address label on the bag. Also, our bags are rather small – we can only fit 2-3 books in them, tops. If you wanted “War and Peace” it would barely fit. I would get larger bags with the correct window size. Our bags also have the “cut out window”. This might make it a little easier to get the shipping label in and out, but I worry that the label might get ripped. Fortunately, that hasn’t happened yet. Overall, it’s going well. AFAIK we’ve never offered this service before, so patrons are very happy just to get books. Most people who are getting books for relatives are also glad that we can choose or recommend titles, so we’re really providing two services at once. _______________ *Clinton-Macomb PL:* The Clinton Macomb Public library just started a Library by Mail service. It was in the works pre-Covid, and soft-launched in July, with an announcement in our fall newsletter to our whole service area. We ship books, audiobooks, CDs and DVDs. If someone requested only LT books, we would refer them to our County-Macomb Library for the Blind and Physically handicapped. [Do patrons have to certify disability?] No. Just that they can’t get to the library. [Cloth or plastic mailers?] Cloth. [Where did you get mailers?] A Rifkin, trans-sac; I think we bought a Nylon blend? ______________ And finally, a link from a listserv member to a library that they know about in Florida that provides this service: https://www.ocls.info/using-library/home-delivery/what-request-home-deliver… _____________ Thanks again to everyone who responded! If anyone else has anything to contribute, I'm happy to take more answers! Happy Friday, Jen -- Jennifer Noble (she/her/hers) Adult & Teen Services Librarian Adrian District Library 143 E. Maumee St. Adrian, MI 49221 jnoble(a)adrian.lib.mi.us (517) 265-2265

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