Hi all, How does your library store and make publicly available board meeting records that are retained permanently? We've had a request from a patron for 'all minutes from the time the library was established'... This is proving to be a bit cumbersome, as it's all over the place with regard to how things were stored in the past. We have a good system from ~2000 on, but before then, it's a bit spotty. Just curious how you make these older documents available. Or do you utilize storage and only bring them out upon request?? Thanks all! Andrea ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ [logo-blue -building] Andrea Ingmire Library Director Peter White Public Library (906) 226-4303 (office) (906) 250-0080 (cell) (906) 226-1783 (fax) www.pwpl.info<http://www.pwpl.info/>
From: "Michlib-l" <michlib-l@mcls.org> To: "Michlib-l" <michlib-l@mcls.org> Sent: Monday, June 5, 2023 2:49:14 PM Subject: [Michlib-l] Board Meeting Records Hi all, How does your library store and make publicly available board meeting records that are retained permanently? We’ve had a request from a patron for ‘all minutes from the time the library was established’… This is proving to be a bit cumbersome, as it’s all over the place with regard to how things were stored in the past. We have a good system from ~2000 on, but before then, it’s a bit spotty. Just curious how you make these older documents available. Or do you utilize storage and only bring them out upon request?? Thanks all! Andrea ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Andrea Ingmire Library Director Peter White Public Library (906) 226-4303 (office) (906) 250-0080 (cell) (906) 226-1783 (fax) [ https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=WOyN475n-_DCeH20tiSD_huZ9MEvfXH2xjcpfqIv5SI&e= ] [ https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info&d=DwQFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=qWnpFN0H_zVHKO8g1IhUz13HMU3TBJTI_LrMAy4ocCc&e= | www.pwpl.info ] _______________________________________________ Michlib-l mailing list Michlib-l@mcls.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mail3.mcls.org_mailman_listinfo_michlib-2Dl&d=DwICAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=qVTCgmUa8EYs5xLA1eKp8Rbt17P0Zzm0yHoT7ovbJFI&e=
Current minutes are on our web site. But we also have current minutes & minutes going back decades on archival paper & in our safe. Get Outlook for iOS<https://aka.ms/o0ukef> ________________________________ From: Michlib-l <michlib-l-bounces@mcls.org> on behalf of Teresa Natzke via Michlib-l <michlib-l@mcls.org> Sent: Monday, June 5, 2023 3:59:01 PM To: Andrea Ingmire <aing@pwpl.info> Cc: Michlib-l <michlib-l@mcls.org> Subject: Re: [Michlib-l] Board Meeting Records [cid:69055b12e6fbddb69014e1e26a9e74b3412cdf55@zimbra] ________________________________ From: "Michlib-l" <michlib-l@mcls.org> To: "Michlib-l" <michlib-l@mcls.org> Sent: Monday, June 5, 2023 2:49:14 PM Subject: [Michlib-l] Board Meeting Records Hi all, How does your library store and make publicly available board meeting records that are retained permanently? We’ve had a request from a patron for ‘all minutes from the time the library was established’… This is proving to be a bit cumbersome, as it’s all over the place with regard to how things were stored in the past. We have a good system from ~2000 on, but before then, it’s a bit spotty. Just curious how you make these older documents available. Or do you utilize storage and only bring them out upon request?? Thanks all! Andrea ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ [logo-blue -building] Andrea Ingmire Library Director Peter White Public Library (906) 226-4303 (office) (906) 250-0080 (cell) (906) 226-1783 (fax) <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=WOyN475n-_DCeH20tiSD_huZ9MEvfXH2xjcpfqIv5SI&e=>www.pwpl.info<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info&d=DwQFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=qWnpFN0H_zVHKO8g1IhUz13HMU3TBJTI_LrMAy4ocCc&e=> _______________________________________________ Michlib-l mailing list Michlib-l@mcls.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mail3.mcls.org_mailman_listinfo_michlib-2Dl&d=DwICAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=qVTCgmUa8EYs5xLA1eKp8Rbt17P0Zzm0yHoT7ovbJFI&e=
Current minutes are on our website. But we also have current minutes & financials in binders for the past 10 years in binders available to the public upon request, On Tue, Jun 6, 2023 at 8:28 AM Susan Wess via Michlib-l <michlib-l@mcls.org> wrote:
Current minutes are on our web site. But we also have current minutes & minutes going back decades on archival paper & in our safe.
Get Outlook for iOS <https://aka.ms/o0ukef> ------------------------------ *From:* Michlib-l <michlib-l-bounces@mcls.org> on behalf of Teresa Natzke via Michlib-l <michlib-l@mcls.org> *Sent:* Monday, June 5, 2023 3:59:01 PM *To:* Andrea Ingmire <aing@pwpl.info> *Cc:* Michlib-l <michlib-l@mcls.org> *Subject:* Re: [Michlib-l] Board Meeting Records
------------------------------ *From: *"Michlib-l" <michlib-l@mcls.org> *To: *"Michlib-l" <michlib-l@mcls.org> *Sent: *Monday, June 5, 2023 2:49:14 PM *Subject: *[Michlib-l] Board Meeting Records
Hi all,
How does your library store and make publicly available board meeting records that are retained permanently? We’ve had a request from a patron for ‘all minutes from the time the library was established’…
This is proving to be a bit cumbersome, as it’s all over the place with regard to how things were stored in the past. We have a good system from ~2000 on, but before then, it’s a bit spotty. Just curious how you make these older documents available.
Or do you utilize storage and only bring them out upon request??
Thanks all!
Andrea
~ ~ ~ ~ ~ ~ ~ ~ ~ ~
*[image: logo-blue -building]*
*Andrea Ingmire*
Library Director
Peter White Public Library
(906) 226-4303 (office)
(906) 250-0080 (cell)
(906) 226-1783 (fax)
<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=WOyN475n-_DCeH20tiSD_huZ9MEvfXH2xjcpfqIv5SI&e=> www.pwpl.info <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pwpl.info&d=DwQFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=e6sAxXCJmykY2k1UijXWkmTzAl96Vq907WIJ-Knaxek&m=KAN-Nn7DtZznfn3OvW57kWLMzPdQLixBhPuaECHBBmU&s=qWnpFN0H_zVHKO8g1IhUz13HMU3TBJTI_LrMAy4ocCc&e=>
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-- Kathleen Dimond Manchester District Library 912 City Street Manchester, MI 48158 734.428.8045 kdimond@manchesterlibrary.info
participants (4)
-
Andrea Ingmire -
Kathleen Dimond -
Susan Wess -
Teresa Natzke