Library Board Secretary
Happy Wednesday! To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes? Thank you for your responses, Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666
Our board secretary takes them, however she has asked that a staff person take over, however the rest of the board are opposed to this. Mary Mary K. Hill Director Lincoln Township Public Library 269-429-9575 269-429-3500 fax ________________________________ From: michlib-l-bounces@mcls.org <michlib-l-bounces@mcls.org> on behalf of Debra Greenacre <dgreenacre@threeriverslibrary.org> Sent: Wednesday, May 3, 2017 8:18:26 AM To: michlib-l@mcls.org Subject: [Michlib-l] Library Board Secretary Happy Wednesday! To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes? Thank you for your responses, Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666 _______________________________________________ Michlib-l mailing list Michlib-l@mcls.org http://mail2.mcls.org/mailman/listinfo/michlib-l
We recently implemented a recording secretary. It is a library employee and our bylaws were updated to reflect her new role. The Board has been very pleased with the transition. Barbara Wallace, MLS Director Buchanan District Library 269.695.1911 From: michlib-l-bounces@mcls.org [mailto:michlib-l-bounces@mcls.org] On Behalf Of Mary Hill Sent: Wednesday, May 3, 2017 10:37 AM To: Debra Greenacre; michlib-l@mcls.org Subject: Re: [Michlib-l] Library Board Secretary Our board secretary takes them, however she has asked that a staff person take over, however the rest of the board are opposed to this. Mary Mary K. Hill Director Lincoln Township Public Library 269-429-9575 269-429-3500 fax _____ From: michlib-l-bounces@mcls.org <michlib-l-bounces@mcls.org> on behalf of Debra Greenacre <dgreenacre@threeriverslibrary.org> Sent: Wednesday, May 3, 2017 8:18:26 AM To: michlib-l@mcls.org Subject: [Michlib-l] Library Board Secretary Happy Wednesday! To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes? Thank you for your responses, Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666 _______________________________________________ Michlib-l mailing list Michlib-l@mcls.org http://mail2.mcls.org/mailman/listinfo/michlib-l <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam paign=sig-email&utm_content=emailclient> Virus-free. <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam paign=sig-email&utm_content=emailclient> www.avg.com
In both libraries where I've worked the administrative assistant, aka recording secretary, takes the minutes. On May 3, 2017 12:35 PM, "Mary Hill" <mhill@lincolnlib.org> wrote:
Our board secretary takes them, however she has asked that a staff person take over, however the rest of the board are opposed to this.
Mary
Mary K. Hill Director Lincoln Township Public Library 269-429-9575 <(269)%20429-9575> 269-429-3500 <(269)%20429-3500> fax ------------------------------ *From:* michlib-l-bounces@mcls.org <michlib-l-bounces@mcls.org> on behalf of Debra Greenacre <dgreenacre@threeriverslibrary.org> *Sent:* Wednesday, May 3, 2017 8:18:26 AM *To:* michlib-l@mcls.org *Subject:* [Michlib-l] Library Board Secretary
Happy Wednesday!
To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes?
Thank you for your responses,
Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666 <(269)%20273-8666>
_______________________________________________ Michlib-l mailing list Michlib-l@mcls.org http://mail2.mcls.org/mailman/listinfo/michlib-l
_______________________________________________ Michlib-l mailing list Michlib-l@mcls.org http://mail2.mcls.org/mailman/listinfo/michlib-l
Our By-laws state that it is the Board Secretary's job to "keep an exact and permanent record of the proceedings of the Board of Trustees." So, our Board Secretary takes the minutes at our meetings. With that said, we also have our administrative assistant take notes in case the Board Secretary needs to confirm/clarify something when typing up the minutes. I personally think it's important that the Board Secretary be responsible for those anyway... that's generally the description for most Board Secretary duties... plus, I wouldn't want it to appear that the library/library staff were "skewing" anything in the minutes if there was something that the staff might feel differently about than the Board. I want it to be an accurate representation of the Board's stance on whatever was discussed. We won't edit them, either, when the draft is submitted. Any changes/corrections to the draft minutes (even typos) are done at the next Board meeting before final approval..... just to make sure everything is done transparently. Stephanie Masin -- Director Maud Preston Palenske Memorial Library 500 Market Street St. Joseph, MI 49085 269-983-7167 On Wed, May 3, 2017 at 8:18 AM, Debra Greenacre < dgreenacre@threeriverslibrary.org> wrote:
Happy Wednesday!
To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes?
Thank you for your responses,
Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666
_______________________________________________ Michlib-l mailing list Michlib-l@mcls.org http://mail2.mcls.org/mailman/listinfo/michlib-l
participants (5)
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Barbara Wallace -
Debra Greenacre -
Gail Parsons -
Mary Hill -
Stephanie