Hi Julie, Michigan's Records Management Service<https://www.michigan.gov/dtmb/services/recordsmanagement> provides expertise and assistance to state and local government agencies with managing records and information in the most effective, cost efficient, and legally compliant manner, including providing digitization services. Depending on the reason for digitization (whether as a replacement of the original or simply to improve access to the information) there are some additional considerations in order to comply with the Records Reproduction Act<http://legislature.mi.gov/doc.aspx?mcl-24-401> to ensure that records are available for FOIA purposes. Here are some additional resources regarding records management from the state to help determine whether and for how long documents should be kept: * DTMB – Record Retention and Disposal FAQ<https://www.michigan.gov/dtmb/-/media/Project/Websites/dtmb/Services/Records-management/rms_gsfaq.pdf?rev=cf973f68abf7430c947bec88194ebc4d> * DTMB – General Schedules for local government<https://www.michigan.gov/dtmb/services/recordsmanagement/schedules/GSLocal> * DTMB Michigan’s Records Management Services<https://www.michigan.gov/dtmb/services/recordsmanagement> * DTMB Records Management Guidance (standards)<https://www.michigan.gov/dtmb/services/recordsmanagement/guidance> The research and resources above are for informational purposes only and not for the purpose of providing legal advice. You should contact your attorney to obtain advice with respect to any particular issue or problem. The Library of Michigan cannot endorse specific vendors or brands. Libraries should contact vendors and other experts for advice and to ensure that their choice reflects the unique needs of that library. Biz Gallo Statewide Digitization Initiatives Coordinator Library of Michigan, 702 W. Kalamazoo, Lansing, MI 48915 GalloB@michigan.gov<mailto:GalloB@michigan.gov> | 517-335-1402 she/her/hers Discover digital collections from cultural institutions throughout the state at Michigan Memories<https://michmemories.org/>! Find out more about preserving Michigan's digital cultural heritage through Michigan Digital Preservation Network<http://mipres.org/>! ________________________________ From: Michlib-l <michlib-l-bounces@mcls.org> on behalf of Teresa Chase via Michlib-l <michlib-l@mcls.org> Sent: Thursday, June 2, 2022 10:52 AM To: Library Director <director@leelanautownshiplibrary.org> Cc: Michlib-l <Michlib-l@mcls.org> Subject: Re: [Michlib-l] Digitizing office records CAUTION: This is an External email. Please send suspicious emails to abuse@michigan.gov Kent Record Management Inc. Categories Document Storage and Disposal * 1994 Plaza Drive Benton Harbor MI 49022<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.google.com%2Fmaps%3Fq%3D1994%2520Plaza%2520Drive%2C%2520Benton%2520Harbor%2C%2520MI%2C%252049022&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011748885%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=RZ8tF%2B5iQN%2FwiKHhEXzyfFnSCjPme%2B2TnQg2nFe3nVY%3D&reserved=0> * 269-926-4100<tel:2699264100> * (800) 536-6681<tel:8005366681> * Send Email * kentrecords.com<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.kentrecords.com%2F&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011748885%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=t5sCWcfOK4ZxGzT7RtMb5a%2BD5ylYpFz%2FObAWM4f7d1s%3D&reserved=0> * <https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fkent-record-management-inc.&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4%2BTFtx22P2FiY063DQnsVf2FhiqwXJNIwIUFPtwby4g%3D&reserved=0> Hours: Mon-Fri, 8:00am - 5:00pm with on-call access 24/7 About Us Kent Record Management, Inc., founded in 1981, is the leading independent records and information management (RIM) services provider and trusted partner to clients across Michigan. Offices are located in Grand Rapids, Muskegon, Benton Harbor, Kalamazoo, and Lansing. Kent Records offers a complete suite of RIM services, including: offsite hard copy record storage, data protection services, electronic record management, online backup and recovery, scanning, destruction/shredding, and RIM professional services. Rep/Contact Info [Card image cap] Steve Miedema Senior Account Executive * Phone: (269) 926-4100 * Send an Email On Thu, Jun 2, 2022 at 10:44 AM Library Director via Michlib-l <michlib-l@mcls.org<mailto:michlib-l@mcls.org>> wrote: Hello, I have had an inquiry from our township office about digitizing records. Does anyone have experience with and/or can recommend a company that will come in to help organize and digitize many years worth of office records? Thank you! Julie -- Julie Preneta, Director Leelanau Township Library 119 E Nagonaba Street, PO Box 235 Northport, MI 49670 231-386-5131 www.leelanautownshiplibrary.org<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.leelanautownshiplibrary.org%2F&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=yTqru2iFNSImk0nNOuRceWi6woU%2Bb7twXMNfqOi72bo%3D&reserved=0> _______________________________________________ Michlib-l mailing list Michlib-l@mcls.org<mailto:Michlib-l@mcls.org> https://mail3.mcls.org/mailman/listinfo/michlib-l<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail3.mcls.org%2Fmailman%2Flistinfo%2Fmichlib-l&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=RopIbte0NeITDaOCDsEi2z68vFgVdng%2FgFOchCf6tAQ%3D&reserved=0> -- Teresa Chase Business Manager Lapeer District Library 201 Village West Dr. S. Lapeer, MI 48446 tchase@lib.lapeer.org<mailto:tchase@lib.lapeer.org> www.library.lapeer.org<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.lapeer.org%2F&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=P6NtByDnKMaQd7Pz0m22f6a3KAbs2wAflunGiST7ngQ%3D&reserved=0> (810) 664-9521 ext. 3111 "Libraries are sacred time machines where knowledge flows and magic is eternal." ~Mari Barnes