*Position Available* *Full-time Administrative Assistant* *Brandon Township Public Library* Hours: Full-time Salary Range: $16.00-$19.12 Grade: 5 Benefits: Health, Dental, Vision, Life Insurance; Retirement *Job Summary* Serve as a member of the management team under the general supervision of the library director. Perform duties related to: secretarial responsibilities, library finances, personnel policies and concerns, and facilities oversight and support. *Responsibilities* 1. Provide confidential secretarial services to the Director and Library Board of Trustees 2. Maintain library administrative and personnel files 3. Manage accounts receivable, accounts payable, and library payroll 4. Maintain financial records according to state and federal standards by working with the accountant, township treasurer, auditor, and Director 5. Act as benefits administrator of library’s health and life insurances, as well as retirement benefits 6. Coordinate and distribute monthly Library Board meeting packets 7. Attend monthly Library Board meetings to take notes for Director 8. Assist with preparation of annual budget 9. Arrange travel accommodations for employees attending conferences 10. Maintain inventory and purchase of: a. maintenance supplies b. first aid kit and supplies c. janitorial supplies d. office supplies for all departments 11. Control building access by distribution of keys, programming of security system access codes, and keeping up-to-date security records 12. Schedule and work with outside contractors performing preventive maintenance, equipment repairs, improvements, lawn maintenance, and snow removal, etc. 13. Manage and oversee all public utility usages, billing rates, and contract costs 14. As required, submit drinking water samples as required to the Oakland County Health Department 15. Monitor security and fire alarm systems by serving as on-call 24 hour liaison to alarm company 16. Maintain and update departmental emergency information binders 17. Purchase supplies, fill, and maintain water softener system 18. Other duties as assigned *Qualifications* 1. Bachelor’s Degree at minimum 2. Minimum of two (2) years in an administrative position 3. Proficiency in personal computers and Microsoft Office applications 4. Basic understanding of work hazards, safety procedures, and public safety matters 5. Ability to analyze complex problems and develop reasonable solutions 6. Must possess a valid Michigan State driver’s license *Requirements* *Mental Requirements * 1. Absolute dedication to integrity and confidentiality 2. Strong oral and written communication skills 3. Strong organizational talent 4. Creative problem-solving ability 5. Ability to work cooperatively with other departments within the organization 6. Ability to establish and maintain satisfactory working relationship with other community officials and the public 7. Demonstrate creativity, flexibility, and a positive attitude 8. Poise in a busy setting serving patrons and staff with high expectations 9. Ability to project a professional demeanor with behavior and attire *Physical Requirements* 1. Standing or sitting for periods of time 2. Lifting, pushing, pulling or carrying objects weighing up to 50 pounds 3. Walking, bending, stooping, crouching, reaching 4. Seeing, keyboarding, using the telephone *Department Affiliation/Supervisor* Reports to the Library Director *Dates:* Deadline for submission is Friday, December 29, 2017. *Apply To:* Rebecca Higgerson, Director Brandon Township Public Library Electronic submissions: rhiggerson@brandonlibrary.org Subject line: Administrative Assistant Please submit a cover letter and resume. *Rebecca Higgerson* Director Brandon Twp Public Library 304 South Street Ortonville MI 48462 248-627-1474 248-627-9880 (fax) *“We enhance and strengthen community by providing open access to educational information, recreational materials, and programs that enrich lives and promote lifelong learning.”*