Benefits: Health, Dental, Vision, Life Insurance; Retirement

Job Summary

Serve as a member of the management team under the general supervision of the library director. Perform duties related to: secretarial responsibilities, library finances, personnel policies and concerns, and facilities oversight and support.

Responsibilities

1. Provide confidential secretarial services to the Director and Library Board of Trustees

2. Maintain library administrative and personnel files

3. Manage accounts receivable, accounts payable, and library payroll

4. Maintain financial records according to state and federal standards by working with the accountant, township treasurer, auditor, and Director

5. Act as benefits administrator of library’s health and life insurances, as well as retirement benefits

6. Coordinate and distribute monthly Library Board meeting packets

7. Attend monthly Library Board meetings to take notes for Director

8. Assist with preparation of annual budget

9. Arrange travel accommodations for employees attending conferences

10. Maintain inventory and purchase of:

a. maintenance supplies

b. first aid kit and supplies

c. janitorial supplies

d. office supplies for all departments

11. Control building access by distribution of keys, programming of security system access codes, and keeping up-to-date security records

12. Schedule and work with outside contractors performing preventive maintenance, equipment repairs, improvements, lawn maintenance, and snow removal, etc.

13. Manage and oversee all public utility usages, billing rates, and contract costs

14. As required, submit drinking water samples as required to the Oakland County Health Department

15. Monitor security and fire alarm systems by serving as on-call 24 hour liaison to alarm company

16. Maintain and update departmental emergency information binders

17. Purchase supplies, fill, and maintain water softener system

18. Other duties as assigned

Qualifications

Bachelor’s Degree at minimum
Minimum of two (2) years in an administrative position
Proficiency in personal computers and Microsoft Office applications
Basic understanding of work hazards, safety procedures, and public safety matters
Ability to analyze complex problems and develop reasonable solutions
Must possess a valid Michigan State driver’s license

Requirements

Mental Requirements

Absolute dedication to integrity and confidentiality
Strong oral and written communication skills
Strong organizational talent
Creative problem-solving ability
Ability to work cooperatively with other departments within the organization
Ability to establish and maintain satisfactory working relationship with other community officials and the public
Demonstrate creativity, flexibility, and a positive attitude
Poise in a busy setting serving patrons and staff with high expectations
Ability to project a professional demeanor with behavior and attire

Physical Requirements

1. Standing or sitting for periods of time

2. Lifting, pushing, pulling or carrying objects weighing up to 50 pounds

3. Walking, bending, stooping, crouching, reaching

4. Seeing, keyboarding, using the telephone

Department Affiliation/Supervisor

Reports to the Library Director

Dates: Deadline for submission is Friday, December 29, 2017.

Apply To: Rebecca Higgerson, Director

Brandon Township Public Library

Electronic submissions: rhiggerson@brandonlibrary.org

Subject line: Administrative Assistant

Please submit a cover letter and resume.

Rebecca Higgerson

Director

Brandon Twp Public Library

304 South Street

Ortonville MI 48462

248-627-1474

248-627-9880 (fax)

“We enhance and strengthen community by providing open access to educational information, recreational materials, and programs that enrich lives and promote lifelong learning.”