Job Posting
TITLE:
Administrative Assistant
FSLA STATUS:
Non-exempt
SCHEDULE:
16 hours/weekly
REPORTS TO:
Library Director
DEADLINE TO APPLY:
Friday, October 7th
STARTING SALARY:
$16.00/hour
Branch Assignment:
Central Branch
SUMMARY
The Grosse Pointe Public Library is seeking a professional and organized Administrative Assistant to support the Library Administration Office.
The Grosse Pointe Public Library is a Class 6 Library, with a service population of 52,000+ people and three branches. There is strong community support for the Library and its collections, services and programs offered. Technology
is integrated into Library services. The successful candidates will have the desire to work in a collaborative, team environment and take pride in providing prompt and friendly service to customers of all ages, and have a passion for serving the community.
The following Core Values are the foundation for day-to-day operations, management, and leadership of the Grosse Pointe Public Library:
Service
Access to Information & Resources
Intellectual Curiosity
Respect
Inclusion
Innovation
Kindness
JOB RESPONSIBILITIES
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Provide administrative support as needed
•
Assembles and distributes the monthly library board packet and posts meeting notices, as needs
•
Attends monthly board meetings and records board minutes in the absence of the Operations Manager
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Maintain files of applicants, shredding old resumes after six months
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Prepare on computer the weekly librarians’ schedule for distribution throughout the branches
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Schedule substitutes for library staff vacations, illness, and other leaves of absence
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Monitor sick, vacation and personal leaves of staff via the payroll and time management software
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Maintain inventory control, shelving of supplies, and ordering
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Reconciles the monthly credit card bill
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Act as liaison with vendors and service providers
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Greet public and staff contacting Director’s office
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Open, date and distribute mail
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Place, receive and route telephone calls
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Type letters, reports, memorandums and other library documentation as required
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Maintain an efficient filing system
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Distribute communications and materials to staff
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Operate office machines
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Book and confirm meeting room reservations
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Any other duties assigned by the Director and Assistant Director
