Our new ILS (Biblionix Apollo) has an option to scan and upload an attachment to a patron record, so we're in the process of scanning, attaching, and then shredding our file cabinet of applications. The thought it is that we still have it available to document (for us, adults (including parent/guardian) accepting financial responsibility for fines, fees, and damages), so we don't need to keep the paper copy. New or updated forms are double-checked for accuracy by a circulation staff member and then processed for scanning and attachment before it's shredded. We're making good progress on the project, considering we're only putting 4 hrs/wk towards it. I'll be so happy when that cabinet is gone! This is a management wishlist item for me. *Cynthia Stanczak* Library Director Albion District Library 501 S. Superior St. Albion, MI 49224 (517) 629-3993 Albion District Library: Transforming Minds, Changing Lives. Proudly serving our community since 1919. Online at www.albionlibrary.org, or find us on Facebook! On Wed, Jul 3, 2019 at 3:47 PM Mary Harrison via Michlib-l < michlib-l@mcls.org> wrote:
Hi All,
Just exploring…do you retain paper library card applications? If so, for how long?
Also, how has it actually served your library to retain these records (i.e. to prove that a patron signed up or owes fines, etc) ?
Thanks for your feedback, Mary
Mary Jean Harrison
Library Director
Coloma Public Library
151 W. Center Street
P.O. Box 430
Coloma, MI 49038-0430
269-468-3431
The most important asset of any library goes home at night – the library staff.
Timothy Healy
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