Lisa

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Job Posting: Business Office Manager (Full Time/40 hours per week, Non-Union)

The Ypsilanti District Library seeks an experienced, organized and dependable person who excels in financial and human resources management to join our team. 

Nature of Work/Responsibilities: Under the supervision of the Library Director, the Business Office Manager coordinates a variety of administrative, financial, human resources, and clerical tasks to support the library administration.  This position is responsible for maintaining library administrative files and records, including payroll/personnel, financial, and benefits.  Duties include:

·        With library accountant, manages accounts payable, helps prepare monthly financial statements, and assists with annual audit

·        Handles library banking activities including maintenance of all bank accounts and preparation of deposits

·        Maintains records for all revenues collected; tracks all petty cash and credit card transactions

·        Reviews and evaluates insurance renewals and handles insurance claims

·        Maintains library personnel records according to legal requirements

·        Completes necessary paperwork for employee hires and terminations

·        Compiles payroll, including reporting hours worked by each employee every two week period

·        Maintains personnel database, including benefit accruals, and provides staff current, accurate balances

·        Complies with legal requirements for administration of human resources and keeps abreast of changes

·        Handles unemployment claims, short-term disability claims and COBRA requests for benefits

·        Serves as liaison between benefit providers and YDL employees

·        Assembles and distributes the monthly Library Board packet and posts meeting notices

·        Attends monthly Library Board meetings and records Board minutes

·        Other duties as assigned

Qualifications and Necessary Knowledge, Skills, and Abilities:

·        Degree in business, finance, accounting, or human resources or certificate in bookkeeping or comparable experience

·        Minimum of five years successful related work experience, non-profit or governmental background desired

·        Accuracy and skill in word processing, arithmetic, English grammar and spelling

·        Proficient in Windows, Adobe Acrobat, MS Word, Excel, and Filemaker and quickly learns new software

·        Ability to establish and maintain effective working relationships with staff and supervisor

·        Demonstrated ability to work independently, organize work, and set priorities

·        Knowledge of general office procedures, library principles, and general records management

·        Ability to communicate effectively both orally and in writing with public and staff, including the ability to explain benefit and employment concepts in basic terms

·        Ability to maintain confidentiality of library records, personnel and administrative matters

·        Ability to work on multiple tasks simultaneously while maintaining accuracy and meeting deadlines

·        Positive public service attitude

Salary/ Benefits:       $50,100-62,600 commensurate with qualifications and experience. YDL offers a comprehensive benefits package including generous paid time off, 12 paid holidays, family health/vision/dental insurance, and contribution to a MERS retirement plan.           

To apply, send resume, cover letter, and completed application form (available online at www.ypsilibrary.org) by Wednesday, August 31 to:  lisa@ypsilibrary.org or Human Resources, Ypsilanti District Library, 5577 Whittaker Road, Ypsilanti, Michigan 48197.  

Ypsilanti District Library is an equal opportunity employer.