Hi all,
Ten days ago I asked those of you in class 5 libraries, with class 6s and 4s invited to chime in, to share with me what you pay your full-time accounting/finance/business person based upon education. I received such useful information I decided to ask those of you in class 5 libraries, with class 6s and 4s again invited to chime in, what you pay your library's administrative assistant? I've included the job description of ours below. Of note, VBDL's administrative assistant also has significant bookkeeping responsibilities and is our ILS admin.
Once again, thank you for your help!
Nature of Work:
The Administrative Assistant is an administrative, clerical position, requiring a person who is able to work independently once library routines are mastered. These skills can be learned through on-the-job training. Confidentiality and professionalism are expected and always required in this position.
This person is expected to work independently and may devise their own methods of performing clerical routines within the framework determined by the supervisor. The Administrative Assistant serves the library on a full-time basis that includes some evening and Saturday hours. The Administrative Assistant is responsible to the Assistant Director.
Responsibilities:
1. Receipt revenues and maintain financial records
2. Prepare monthly vouchers for payment of bills and prepare payments
3. Prepares monthly library statistical report
4. Order library supplies and check incoming orders against invoices
5. Prepare monthly board information packet
6. Serves as the administrator for the District’s integrated library system
a. Maintain current patron registration file and produce overdue notices
7. Prepare and process biweekly payroll
8. Answer library phone and direct calls as needed
9. Assist at circulation/reference desk
10. Other tasks as assigned
Qualifications:
1. Two years of college or equivalent experience required
2. Familiarity with bookkeeping including commonly used accounting software packages such as QuickBooks, Peachtree, etc.
3. Intermediate level computer skills including Microsoft Office and Internet utilities
4. Ability to learn standard library tasks, and to follow library policies and procedures
5. Ability to establish and maintain cooperative relationships with supervisors, colleagues, and the public
6. Ability to work some evening and weekend hours
7. Ability to read fine print with or without corrective lenses, to lift 30 pounds, bend, twist, crouch, kneel and refile library material up to 90 inches in height
Hours and Compensation:
Level: XX 40 hours per week
Benefits dependent on hours assigned per week.