Hello, For many years this library board has approved the bills after they are paid. Bills are paid twice a month and those payments are approved at the next meeting. Checks require two signatures, one of which is a board member, and every board member gets a list of bills paid for approval. Our auditor has never had a problem with us doing it this way. Now the board has passed a motion that bills, other than utilities, must be approved before payment. I have been thinking about this and have more questions than answers. I hope lots of you do it like that and can help me figure out some things. My first question is, what qualifies as utilities? I know the obvious ones, but what about monthly payments that are usually the same amount, like the copy machine lease, the floor mats we rent, cleaning, my health insurance, the alarm company, etc. The board meets the second Thursday of the month, which can be as early as the 8th. I don't always have invoices that early in the month but they are due before the board will meet again, which can be as late as the 14th. How do I avoid being late with payments? Our auditor suggested either the board decide the Financial Committee can approve the bills twice a month, or they move their meeting to later in the month. As always, thank you so much for taking time to help me out. I know things are crazy and there are a lot more important issues to worry about. Nannette Miller -- Nannette Miller | Director Elk Rapids District Library 231.264.9979 | erlib.director@gmail.com | elkrapidslibrary.org