Unanticipated School Closure SFSP Information

In the event of unanticipated school closures (extreme cold day, snow day, water main break, frozen pipes, electrical issues, flooding, natural disasters, illness, etc.) Sponsors may participate in Unanticipated School Closure SFSP. Due to the mandatory closure of all Michigan K-12 schools, the Michigan Department of Education is allowing all Sponsors who participate in the National School Lunch Program (NSLP), School Breakfast Program (SBP), and SFSP to serve meals during this time. During this mandatory closure meals/snacks served must meet the meal pattern and are not required to be consumed onsite.

Sponsor Steps to Participate in Unanticipated School Closure SFSP

1. Submit your intent to participate in Unanticipated School Closure SFSP. This needs to be completed ASAP.

Information needed:

Sponsor name and agreement number
Name, phone, and email of contact person
Start Date of Serving during Closure
Site name and site agreement number (from most recent MEGS+ application) - may add up to 20 sites (more than 20, please contact MDE)
Site address (unless mobile route)
Meal(s) to be served
Meal service times
If adult meals will be available (through another funding source)
Additional information – provide information here on what type of service is at the site, i.e. grab and go, mobile delivery to sites, delivery along bus route, etc.

2. Watch SFSP Training Videos (must be completed prior to completing the intent to participate in Unanticipated School Closure SFSP).

3. Participate in Unanticipated School Closure SFSP training, webinar, or webinar recording. This task must be completed by 3/20/20.

4. Provide complete meals or snacks following the SFSP Meal Pattern. Sponsors can receive reimbursement for up to two meals/snacks per site per day (except lunch and supper served on the same day at the same site).

5. Use the Daily Meal Count Form or a POS System to take point of service meal counts during meal service. If your site is not eligible for the SFSP using either 50% free/reduced applications or census map data, it is recommended to use a roster or take children’s names when children receive a meal(s). As much as possible, continue with standard POS practices.

6. Keep production records and/or menus for meals served, including invoices, receipts, etc.

7. Submit Unanticipated School Closure SFSP Claim for the month in MiND within 60 days of the last day of participation in Unanticipated School Closure SFSP (more information and directions forthcoming).

Unanticipated School Closure SFSP Webinar Information

Training is required for participation. Join us for this 90 minute webinar by clicking on the "Join Skype Meeting" link below. We ask that you use the link and/or call in number associated with your county. Please try to limit one log-in per sponsor.

Counties: 1 - 41 Alcona - Kent

Date: Monday, March 16, 2020
Time: 2:00 p.m. - 3:30 p.m.

Join Skype Meeting

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Join by Phone

Toll number: +1 (248) 509-0316, 516339133# (Dial-in Number)

Conference ID: 516339133

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Counties: 42 - 83 Keweenaw - Wexford

Date: Monday, March 16, 2020
Time: 2:00 p.m. - 3:30 p.m.

Join Skype Meeting

Trouble Joining? Try Skype Web App