Acquisitions Assistant (Part-time, Non-exempt)

Description

The Acquisitions Assistant reports to the Head of Acquisitions and supports the daily operations of the Library’s Acquisitions Department, including receiving, invoicing, and processing library materials. This position works collaboratively with department staff and other Library departments to maintain accurate records, support efficient workflows, and ensure materials are prepared for circulation in a timely and accurate manner. The Farmington Community Library is an Equal Opportunity Employer committed to providing an inclusive and equitable workplace. We welcome applicants from all backgrounds and are committed to building a talented team that reflects the community we serve.

Hours: 24-28 hours per week; Primarily daytime hours, with occasional evening and weekend hours on a flexible basis

Pay Rate: $18.75 per hour

Benefits: Paid vacation, sick time, and holidays; dental/vision/hearing reimbursement; life and long-term disability insurance; employer-supported retirement and health savings plans

Primary Responsibilities:

Receives incoming library materials and verifies packing slips against invoice
Manages invoicing and payments for library materials, ensuring accuracy and proper documentation
Processes, labels, links, and encodes library materials to appropriate bibliographic and item records in accordance with established procedures
Searches, retrieves, and downloads MARC records from OCLC WorldShare into the Library’s ILS
Orders, organizes, and maintains inventory of office and materials processing supplies to support departmental operations
Processes and links donated materials selected for inclusion in the Library’s collection
Provides training and guidance to staff on materials processing, encoding, linking, and check-in procedures as needed
Assists with identifying and resolving issues related to materials processing and item records
Maintains organized work areas and supports efficient workflows for receiving, cataloging, and processing library materials
Assists the Patron Services Department, including providing circulation desk coverage as needed
Other duties as assigned

Requirements

Knowledge, Skills & Abilities:

Excellent attention to detail and accuracy in completing tasks and maintaining records
Strong organizational and time management skills, with the ability to prioritize tasks, manage competing demands, and adapt to changing priorities
Strong computer skills, including experience with Microsoft 365 applications, databases, and data entry systems
Ability to perform detailed, precise manual tasks, including the accurate and consistent placement of labels, stamps, and other materials processing elements
Strong problem-solving skills and ability to identify and resolve discrepancies in records, orders, and invoices
Ability to learn and effectively use library systems, cataloging software, and materials processing equipment
Effective oral and written communication skills, including the ability to provide clear instructions and guidance to staff
Ability to work independently and collaboratively as part of a team
Ability to establish and maintain positive, professional working relationships with staff and vendors
Ability to understand and follow established procedures, maintain accurate records, and support efficient departmental workflows
Strong customer service skills and ability to assist patrons in a courteous and professional manner

Minimum Qualifications:

High School Diploma or equivalent
Minimum one year of experience in an administrative, clerical, library, or related position
Demonstrated experience using computers, data entry systems, and Microsoft 365 applications

Preferred Qualifications:

Minimum one year experience working in a public library, particularly in acquisitions, cataloging, or technical services
Demonstrated experience using an integrated library system (ILS), preferably Polaris/Leap
Demonstrated experience searching and downloading MARC records from OCLC, physically processing library materials, or receiving/invoicing

Physical Activity Requirements:

Medium work - Lifting 20 to 50 pounds occasionally and 10 to 25 pounds frequently. The physical demand requirements are in excess of those used for Light Work and involve being on your feet generally most of the day.

Applicants must submit a completed application, resume, and cover letter by 5:00 p.m. EST on Friday, October 30, 2026.

Apply

Crystal Peterson

Executive Assistant

Phone: 248-848-4303 Fax: 248-553-6892

Email: Crystal.Peterson@farmlib.org

Web: www.Farmlib.org

Farmington Community Library | One Library, Two Locations

FCL Farmington Hills | 32737 W. 12 Mile Rd.

FCL Farmington | 23500 Liberty St.

"The only thing that you absolutely have to know, is the location of the library." –Albert Einstein