Dear MichLib,

Please post the following job opportunity as soon as possible. The posting closes at 6:00 PM on Sunday, April 10, 2022:

HUMAN RESOURCES SPECIALIST

POSITION SUMMARY

Under the management of the Business Services Department Head, the Human Resources Specialist is responsible for providing support to the Department Head, performing a variety of confidential administrative tasks related to human resources and general library business operations. Acts as a liaison with other departments, staff members and outside agencies. The nature of the work may require evening and weekend hours. This is a regular full-time salaried position and is exempt from overtime under FSLA guidelines.

REQUIRED QUALIFICATIONS AND SKILLS

• Associates degree or equivalent combination of education and experience in human resources, office management or a related field.
• Two years’ experience in an office environment or equivalent experience that demonstrates advanced office management skills.

SCHEDULED HOURS AND COMPENSATION

• Monday – Friday, 8:30 AM – 5:00 PM; occasional evenings or weekends
• $44,800 – $50,400 per annum
• Paid vacation time, sick leave, personal business days, holidays (including birthday and discretionary holiday)
• Heath Care Coverage, prescription coverage, dental insurance, long- and short-term disability, term life insurance, employee assistance program (EAP)
• Defined contribution retirement plan with matching funds up to 5% of salary per annum

APPLICATION INFORMATION:

Only complete application packets (that include a current CPL application form, resume and cover letter) received or postmarked by 6:00 PM on Sunday, April 10, 2022 will be considered. Incomplete application packets will not be reviewed.

Submit complete application packets to:

Marian Nicholson –Business Services

Canton Public Library

1200 S. Canton Center Road

Canton, MI 48188

nicholsonm@cantonpl.org

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Posts, accepts and vets employee and volunteer applications following established policies and procedures.
• Provides initial intake, processing and orientation of newly hired paid staff and volunteers.
• Working across departments, ensures continued support and training of new hires. Documents staff development and training.

• Maintains accurate data in employee personnel files, HR & Payroll and Time & Labor software, and SharePoint documents.

• Assists new and existing staff in navigating the library’s Time & Labor software and answers questions related to payroll and benefits.
• Compiles, prepares and ensures timely process of bi-weekly payroll.
• Explains human resources policies, procedures and standards to new and existing employees.
• Manages building access/key control by issuing and updating employee ID-access cards and keys. Maintains and updates relevant records on SharePoint and Sonitrol’s website.
• Completes employment verification requests from outside agencies.

• Manages CPL Stellar Staff employee recognition and award program.
• Chairs the library’s Social Committee; plans moral boosting events throughout the year while remaining within budget.

• Compiles data for State Aid reporting and other statistical agencies as approved. Reviews and/or interprets statistical data accurately. Provides statistical charts and graphs for CPL website as requested.
• Formats, publishes, and maintains departmental directories, internal documents and other publications.
• Maintains CPL’s Employee Policy Handbook and Volunteer Policy Manual, publishing updates as approved by the Library Board of Trustees.

OTHER DUTIES AND RESPONSIBILTIES

• Assists Accountant as needed in the handling and recording of daily library revenues and preparation of weekly bank deposits following established procedures.
• Assists Accountant as needed with recording of library donations using donor software according to established procedures. Generates fundraising statistics as needed.
• Assists in year-end transfer of Business Office files following established procedures for record retention.
• Serves on workgroups/committees and participates in library initiatives as assigned.
• Accepts special assignments or duties in support of the library’s goals and objectives.
• Independently or with others, makes recommendations, researches, implements and monitors projects as assigned.

• Stays informed of library news and events via review of all forms of library communication: website, email, SharePoint, library newsletter and blog.  Contributes content as appropriate.
• Enforces library policies using a polite and professional approach.

REQUIRED QUALIFICATIONS AND SKILLS

• Associates degree or equivalent combination of education and experience in human resources, office management or a related field.
• Two years’ experience in an office environment or equivalent experience that demonstrates advanced office management skills.
• Possesses the willingness and ability to take self-initiated action in the pursuit of tasks, goals and projects and follow through to a successful completion.

• Demonstrated experience with common computer applications, including the Microsoft Office Suite.
• Ability to maintain confidentiality of private and/or sensitive information.
• Demonstrated strong organization and planning skills as evidenced by the ability to adapt to changes in the work environment; manage competing demands; deal with frequent change, delays or unexpected events; and set priorities.
• Ability to follow directions, respond to management direction; keep commitments and complete tasks on time.
• Excellent organizational and interpersonal skills.
• Ability to speak clearly and persuasively in positive or negative situations; ability to listen, get clarification, and respond well to questions.
• General knowledge of library operations and services, including an understanding of and adherence to fundamental principles of open access to library materials and the privacy rights of patrons.
• Consistent display of public service attitude that reflects the library’s values.

PREFERRED QUALIFICATIONS

• Bachelor’s degree or equivalent combination of education and experience in office management, human resources or a related field.
• Three years of experience in general office work.
• HR Professional accreditation.
• One year of experience in a human resources environment.

ESSENTIAL FUNCTIONS

• Sufficient clarity of speech and hearing which permits the employee to communicate verbally and in writing.

• Sufficient vision that permits the employee to produce and review a wide variety of materials in both electronic and hard copy form.

• Ability to work effectively under stressful conditions in a fast-paced environment.
• Ability to sit for long periods, and the ability to bend, reach, stoop, or crouch.
• Ability to lift and carry boxes up to 25 pounds.

Canton Public Library is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job description is not a contract between the library and the employee, nor an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas. The library reserves the right to revise this job description at its discretion.

Thank you!

Marian Nicholson

Department Head – Business Services

nicholsonm@cantonpl.org

Canton Public Library

1200 S. Canton Center Rd., Canton, MI 48188

734-397-0999 x1066