Hello all,

Have any of you received these FOIA requests from SmartProcure? I'm going to contact my lawyer, but I'm curious how other libraries are responding to this.

Thank you.

Eric Hansen
Director
Vicksburg District Library 

EHansen@VicksburgLibrary.org

269-649-1648

-------- Original Message --------
Subject: SmartProcure FOIA Request - Vicksburg District Library
From: xgrant@smartprocure.com
Date: Mon, July 16, 2018 4:58 pm
To: ehansen@vicksburglibrary.org

Dear Eric or Custodian of Public Records,

SmartProcure is submitting a FOIA request to the Vicksburg District Library for any and all purchasing records from 2013-01-01 (yyyy-mm-dd) to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

The specific information requested from your record keeping system is:

1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number
2. Purchase date
3. Line item details (Detailed description of the purchase)
4. Line item quantity
5. Line item price
6. Vendor ID number, name, address, contact person and their email address

If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond.

Please email the information or use the following web link. There is no file size limitation:
http://upload.smartprocure.com/?st=MI&org=VicksburgDistrictLibrary

If this request was misrouted, please forward to the correct contact person and reply to this communication with the appropriate contact information.

If you have any questions, please feel free to respond to this email or I can be reached at the phone number below in my signature.

Regards,

Xavier Grant
Data Acquisition Specialist

Direct: 954-420-9900 ext:605
Email: xgrant@smartprocure.com 

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