Our By-laws state that it is the Board Secretary's job to "keep an exact and permanent record of the proceedings of the Board of Trustees." So, our Board Secretary takes the minutes at our meetings. With that said, we also have our administrative assistant take notes in case the Board Secretary needs to confirm/clarify something when typing up the minutes. I personally think it's important that the Board Secretary be responsible for those anyway... that's generally the description for most Board Secretary duties... plus, I wouldn't want it to appear that the library/library staff were "skewing" anything in the minutes if there was something that the staff might feel differently about than the Board. I want it to be an accurate representation of the Board's stance on whatever was discussed. We won't edit them, either, when the draft is submitted. Any changes/corrections to the draft minutes (even typos) are done at the next Board meeting before final approval..... just to make sure everything is done transparently. Stephanie Masin -- Director Maud Preston Palenske Memorial Library 500 Market Street St. Joseph, MI 49085 269-983-7167 On Wed, May 3, 2017 at 8:18 AM, Debra Greenacre < dgreenacre@threeriverslibrary.org> wrote:
Happy Wednesday!
To all of the Directors...who takes minutes at your Board meetings? Does the Board secretary take the minutes or do you have an employee take the minutes?
Thank you for your responses,
Debra Greenacre, MLIS Library Director Three Rivers Public Library 920 W. Michigan Ave. Three Rivers, MI 49093 269-273-8666
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